Scheduling and Confirming Meetings: Essential Phrases
1 Suggesting Meeting Times
When you want to schedule a meeting, you can use these phrases:
– How about meeting tomorrow?
– Let’s meet next week
– We could meet on Friday
Example dialogue:
Sarah: How about meeting on Monday?
John: Yes, Monday is good for me.
Key Terms
- how about meeting at 3pm
- a way to suggest a meeting time
- let’s meet at 3pm
- used to make a suggestion
- we could meet at 3pm
- used to suggest a possibility
💬 Section 1: Suggesting Meeting Times
Two colleagues planning a team meeting
2 Checking Availability
To check if someone is free, you can ask:
– Are you free on Monday?
– Can you make Tuesday?
– Does Tuesday suit you?
Example dialogue:
Maria: Are you free on Wednesday?
Tom: Sorry, I can’t make it on Wednesday.
Key Terms
- are you free on Tuesday at 2pm?
- asking if someone has time available
- can you make it on Tuesday?
- asking if someone can attend
- does Tuesday at 2 suit you?
- asking if a time works for someone
- I can’t make it on Tuesday at 2
- cannot attend at that time
💬 Section 2: Checking Availability
Planning a client meeting
3 Confirming Meetings
When you agree on a time, use these phrases to confirm:
– That suits me fine
– Ok so that’s Monday at 2pm confirmed then
– Great so I’ll see you on Thursday
Example dialogue:
Sarah: How about Thursday at 3pm?
John: That suits me fine.
Sarah: Great, so I’ll see you Thursday at 3pm.
Key Terms
- that suits me fine
- agreeing that a time works well
- that’s Monday at 2pm confirmed then
- used to make final confirmation
- I’ll see you at 3pm
- used to make final confirmation
💬 Section 3: Confirming Meetings
Finalizing meeting details