Writing an Informal Thank You Letter
1 Understanding Thank You Letters
A thank you letter helps us express gratitude for someone’s hospitality or kindness. When writing an informal thank you letter, we should be warm and personal in our tone. Start with a friendly greeting and express your appreciation clearly.
Key Terms
- gratitude
- the feeling of being thankful
- hospitality
- friendly treatment of visitors or guests
- warm
- friendly and sincere
- personal
- individual and informal in style
- appreciation
- recognition of good qualities or kind actions
💬 Section 1: Understanding Thank You Letters
James asks his colleague Sarah for advice about writing a thank you letter
2 Model Letter
Dear Otto,
I wanted to write and thank you for your wonderful hospitality during my visit to Germany last week. I’m truly grateful for the warm welcome you gave me. The office tour was very informative, and dinner at the traditional restaurant was memorable.
I really appreciate all the time you spent showing me around. Your thoughtful planning made my business trip so much better than expected.
Thanks again for everything. I look forward to seeing you when you visit our London office next month.
Best wishes,
James
Key Terms
- wonderful
- very good or pleasant
- warm welcome
- friendly and kind reception
- informative
- providing useful information
- memorable
- worth remembering, special
- thoughtful
- showing consideration for others
💬 Section 2: Model Letter
James discusses the letter with Otto on the phone a week later